Employee onboarding

Once a candidate accepts the offer, HR creates their record. Then three things happen at once: IT sets up the laptop and accounts, the hiring manager plans the first week, and HR sends a welcome pack. When all three are done, the manager welcomes the new hire and holds a check-in after 30 days.

This is the Employee onboarding template. To open it in the app, select Templates in the rail, then Employee onboarding.

process Employee onboarding
lanes HR | IT | Hiring manager

lane HR
start:message Offer accepted
user Create employee record
and #prepare
  -> Set up laptop and accounts
  -> Plan first week
  -> Send welcome pack

lane IT
user Set up laptop and accounts
  on:timer(P3D) Equipment delayed -> Escalate to IT lead
xor #it_done
  -> #ready

lane Hiring manager
user Plan first week
  -> #ready

lane HR
send Send welcome pack
  -> #ready

lane IT
user Escalate to IT lead
  -> #it_done

lane Hiring manager
and #ready
user Welcome new hire
user Hold 30-day check-in
end Onboarding complete

What to noticeCopy Anchor Link

• Parallel split and join. and #prepare starts three branches, and and #ready waits for all of them. See Parallel work.
• The join is declared where it's used. and #ready sits in the Hiring manager lane, just before the steps that follow it, and every branch points to it.
• An escalation inside a branch. If IT takes more than three days, the interrupting timer leads to Escalate to IT lead. Both IT paths meet at xor #it_done before the branch joins the others, so the parallel join still gets one arrival from IT.
• A message start. start:message Offer accepted shows the process begins when a message arrives.